Phrases you prefer not to include in an email

In more and more professions, we are inundated with e-mails these days. And not only with the necessary ones, but also with advertising ones, but with those that you would prefer never to see. Since no one has the time or inclination to thoroughly read all electronic messages, it is a good idea to keep our messages short and concise. It is important that we get to the point as soon as possible, that we do not send irrelevant messages and, above all, that we are always polite, considerate and respectful.

So which sentences are better to avoid in emails?

1. Excuse me for writing to you…  You decided to write, so don't make any excuses. Make your content as relevant as possible, and no one will regret reading your message.

2. I am writing to you because... This is also a sentence that you can safely leave out. The addressee can already see that you are writing to him. Straight to the point.

3. REPLY URGENTLY! Although you would prefer to write this repeatedly to someone who does not respond, this type of writing should be avoided for several reasons. Above all, do not use capital letters, as the addressee will take it as if you are shouting at them. No one tolerates giving orders well either. In the world of adults, politeness is a prerequisite for good and successful communication.

4. It is not so necessary... It is very likely that you will never receive a reply to this email. With all the urgent and urgent things we have to do, we postpone the non-urgent answer until later, and in the meantime we can already forget about our intention. Don't understate your message, say when you need a response. And of course, write on time.

5. I will write briefly. You can also leave this sentence out. Simply write briefly what you want.

6. You don't know me, but... Rather, take advantage of the opportunity and present yourself in the best light.

7. And just one more thing… The addressee is already happy that he is at the end of reading the e-mail, but you have even more requests for him. Include the information in the previous part of the text.

8. Please forward this message… No one likes to do other people's work. Do your best to find the addressee you are looking for. This will also let you know if the message has reached its destination.

9. I don't know if you are the right person to write to... Make sure who you are writing to. What can happen is that in this sentence you lose the attention of the recipient, who will simply move on to another email that is definitely intended for him.

10. I am giving you some links… Instead, include the information in the email you are sending and save the recipient from further surfing the web.

11. I know I'm no expert, but… By doing so, you negate your value. You write because you are convinced of something and because you know the field you are writing about. Don't underestimate yourself.

12. You did not reply to my previous email. It's true, they didn't answer you. And it wasn't right. They know that too. But you'd better not knock on your conscience, stick with the positivity of the message. When they think it's important enough, they'll get back to you. Do your best to make it so.

READ MORE: What should parents not tell their daughters?

Also avoid emails…

• ... in which you do not add contact information.
• … in which you are offensive. Never stoop to that level. Be clear, decisive, critically constructive and polite. This way you will achieve more. And remember, you can't delete a message once you send it.
• … with a half-formed purpose. First, clarify with yourself what you want and what you need, then send a message. You will save time for both yourself and the addressee.
• ... in which you don't attach the most necessary things. Before sending the message, check that you have attached the attachments and that you have added all the material that the recipient needs from you. This will also save both of you a lot of time and unnecessary typing.